​Job Summary:
Provides comprehensive administrative and clerical support to ensure office operations run efficiently. Responsible 
for managing communications (answering phones/emails), coordinating schedules and meetings, greeting visitors, 
and maintaining files and records. Acting as the first point of contact for an organization, they play a crucial role in 
managing daily workflow and supporting team productivity.
Supervisor: Pastor
Duties and Responsibilities:
1. Welcome and greet people. Must have great people skills, good customer service, trustworthy and know how to
keep personal information confidential. Will screens telephone calls, visitors and incoming correspondence.
2. Determines which requests should be handled by the appropriate staff member or other ministries. 
3. Receives mail and distributes to appropriate staff member.
4. Prepares and /or sends routine form letters.
5. Prepares materials needed by the Pastor or supervisor for conferences/ meetings correspondence, appointments
meetings, telephone calls, etc. and informs Pastor/Supervisor on matters to be considered. 
6. Attend Parish Council monthly meeting, if requested prepares agendas, material needed and/or reports.
7. Gives information for Baptism, quinceañeras, and weddings. Verifies documents turned in and assures that all 
requirements are completed prior to receiving the Sacraments.
8. Prepares reports, summaries, certificates requests, wedding files, funerals, and weekly bulletin. 
9. Works together with Priest, Deacon, Religious Formation director, Staff and head ministry coordinators.
11. Maintains office files and sacramental registers.
12. Participate in staff retreats and continuing education.
14. Other duties as assigned.
Qualifications: 
1. Comprehensive knowledge of modern office practices.
2. Knowledge, skills and experience in personal computers, word processors, and Microsoft applications such as 
Word, Excel, PowerPoint, Parish soft.
3. Proficient typing skills at 45 wpm.
4. At least two years of work experience in general office procedures and practices
5. Ability to communicate effectively both orally and in writing in a professional manner.
6. Ability to work with and appropriately handle confidential information.
7. Ability to deal with the public in a professional, courteous and tactful manner.
8. Bilingual English / Spanish.
9. High School Diploma and some college.
Working Conditions:
1. 35 work hours per week: Monday – Thursday 9am to 6pm; Friday 9am-12pm; lunch break: 12pm to 1pm. 
Schedule may vary to meet needs of the office. 
2. Prior Management approval is needed for any changes in schedule.
Employee understands that he/she will be an example to the community by maintaining good standing in the Catholic 
Church through adherence to the laws of the Church and through practice of the Faith by living a sacramental, moral 
Catholic life including regular Mass attendance. 
If interested, please contact the parish and speak to Elida Fernandez at 915-859-3758 ext 1

Title:         RECEPTIONIST / SECRETARY          FLSA STATUS:  Non-Exempt
 
 
Job Summary:  Provides skilled secretarial service to campus minister and CCM 
community.  Organizes and maintains CCM office.  Facilitates communication and acts as a minister of hospitality.     
 
Supervisor:       CCM Ministry Director
Duties and Responsibilities:
 
1.Answers telephone and records clear and accurate messages.   
2.Sorts mail and calls attention to significant correspondence. 
3.Prepares check requests for diocesan financial office.   
4.Sends out e-mail alerts to CCM community (bi-lingual communications hopefully).  Checks CCM e-mail messages and responds when appropriate.
5.Performs word and data processing of minutes, memos, agendas, flyers, current mailing lists and other documents for the ministry. 
6.Coordinates appointments for campus minister.
7.Assists visitors in the office and to the chapel.  
8.Organizes and maintains office files (hard copies and computer documents).   
9.Assists in preparation of meeting rooms.
10.Makes copies of readings and Prayer of the Faithful for Sunday Mass from resources for these in CCM office.
11.Supervises clerical volunteers. 
12.Monitors supplies.
13.Performs other related duties.
14.Participates in diocesan staff retreats and continuing education days when able. 
 
Qualifications:
 
1.Typing, filing, office machines and telephone communications skills are needed.     
2.Office, secretarial and word processing experience needed.    
3.Typing at a rate of 45-55 wpm.
4.Ability to operate word processing software and data-holding programs.   
5.Ability to relate well with people by telephone or in person. 
6.Bilingual in English and Spanish is desirable. 
 
 
 
Working Conditions:
 
1.Nineteen hours a week. 
2.Hours preferred: Mondays: 9 am – 1 pm, Tuesdays to Thursdays: 9 am to Noon, Fridays: 1 pm to 5 pm, and Sundays: 4-6 pm.  Some flexibility is possible. 
3.Some weekend or evening hours may be required at times.  
4.Prior management approval on overtime is required.    
 
Disclaimer Clause: The above statements are intended to describe the general nature and level of work required of this position.  This is not meant to be an exhaustive list of responsibilities, duties and skills required.
 
Employee understands that he/she will be an example to the community by maintaining good standing in the Catholic Church through adherence to the laws of the Church and through practice of the Faith by living a sacramental, moral Catholic life including regular Mass attendance.  
​
If interested please fill out Diocese application, along with resume and letter of interest and submit to [email protected] and [email protected]

Maryknoll Lay Missioners
Title: Administrative Assistant        Department: Mission Services Department (MSD)
Supervisor(s): Mission Services Department Manager
Employment Status: Part time       Classification: Non-Exempt
Employment Type: Employee         Company Industry: Non-profit
Position Location: El Paso, TX  

Position Summary: Under the supervision of the Mission Services Department Manager, the MSD Administrative Assistant will perform a variety of administrative, supportive, and organizational duties requiring a thorough knowledge of program and clerical procedures and systems, record retention, filing, correspondence, and related administrative and organizational tasks. This position requires excellent interpersonal skills, the ability to work independently, exercise sound judgment, demonstrate initiative, solve problems independently, and be able to handle sensitive and confidential information. They will work closely with all members of the Mission Services Department and will be an integral part of the team.

Essential Job Criteria

Education:  AA Degree preferred; minimum of a High School diploma required.

Experience: Minimum 2 years of experience in an administrative or program support role, with a solid background in clerical procedures and systems, including exposure to invoice processing, vendor/contract coordination, or budget support. Equivalent combination of formal administrative training and relevant work experience will be considered.

Skills and abilities:  Excellent communication, organizational, and time-management skills; oral, written, and interpersonal skills; computer proficiency; knowledge of Microsoft 365 and Zoom programs; ability to work independently and as a team member. Strong attention to detail; ability to handle and prioritize multiple tasks, work under pressure; meet deadlines. Familiarity with accounts payable processes, vendor documentation (e.g., W-9s, contracts), and basic budget tracking is a plus. Comfort with basic AV/hardware setup (cameras, microphones, conferencing equipment) and hosting virtual meetings; ability to troubleshoot common technical issues and know when to escalate to IT, a plus. Previous experience in a non-profit and/or faith-based organization a plus.
Bilingual, Spanish preferred.

Supervisory Responsibilities: None

Essential Job Functions: Reporting to the Mission Services Department Manager, the MSD Administrative Assistant’s principal duties are organized into the following areas:

Program & Event Coordination

• Assist with new missioner contracts and work with the MSD Manager to ensure timely completion.
• Provide administrative and printing support as needed, particularly during peak Orientation Formation Program (OFP) periods.
• Maintain the MSD Manager’s calendar and coordinate scheduling for the annual OFP, Mission Integration Program (MIP), Always A Missioner, and International Membership Programs, including setting up Zoom meetings.
• Assist in registration for all MSD events, including attendee tracking, confirmations, and related support.
• Provide logistics and hands-on technical support for MSD meetings and events, including camera/microphone/AV equipment setup, virtual meeting platform hosting (Zoom/Teams), and first-line troubleshooting for both in-person and virtual sessions.
• Take notes during meetings and distribute minutes to participants in a timely manner.
• Compile and manage detailed shopping lists to support event needs for MSD programs such as OFP and MIP.

Financial & Vendor/Contract Management

• Execute end-to-end payment and invoice workflows for MSD vendors and contractors.
• Secure completed W-9 forms and manage the distribution, tracking, and collection of fully executed vendor and contractor contracts.
• Prepare, collect, and verify invoice documentation to ensure timely processing by Accounts Payable.
• Proactively follow up with vendors to obtain missing documentation, deliverables, or payment details.
• Assist with development and ongoing maintenance of the department budget.

Documentation & Compliance

• File evaluations and maintain accurate, up-to-date departmental records.
• Assist with the development of departmental reports.
• Collect, track, and verify candidate documentation, ensuring compliance with established operational instructions.

Logistics, Travel & Equipment Support

• Maintain, track, and replenish items and materials used at the MKLM office.
• Monitor equipment, technical tools, and materials transported between the office and off-site locations during OFP, ensuring complete reconciliation and return of all items.
• Track the functional status of the Maryknoll Lay Missioners (MKLM) equipment and promptly escalate technical issues or repair needs.
• Coordinate end-to-end travel logistics for presenters, including airport drop-offs/pick-ups, accommodation bookings, and meal arrangements.
• Plan, schedule, and oversee local transportation logistics, including attendee and staff drop-offs and pick-ups across various MSD events.

Language & General Administrative Support

• Assist with coordination of translation and interpretation support for the MSD department as needed.
• Perform other duties as assigned by the Mission Services Department Manager.

Significant Physical Requirements

• Travel between floors of buildings using stairs.
• Lift and carry materials, books, forms, supplies and equipment (up to 25 lbs.) to and from offices, shops, conference rooms and storage areas.
• Manual dexterity and visual acuity for use of IT equipment and systems

***Resumes should be sent to [email protected]***      

Full-Time | Exempt
Catholic Properties of El Paso, Inc. is seeking an experienced, faith-filled leader to serve as its Executive Director. This executive-level position provides leadership in the planning, development, maintenance, and stewardship of the facilities and properties that support the mission of the Catholic Church throughout the Diocese of El Paso.

Catholic Mission
Because Catholic Properties exists to support the ministry of the Catholic Church, the Executive Director must embrace the mission and values of the Church and demonstrate integrity, professionalism, and a commitment to Christian stewardship.
A practicing Catholic in good standing who supports and lives in accordance with the teachings of the Catholic Church is required.
The Executive Director works closely with the Board of Directors, the Diocese of El Paso, parishes in the Diocese of El Paso, architects, engineers, contractors, and community partners to oversee construction projects, property management, capital improvements, and long-term facilities planning while ensuring responsible stewardship of Church resources.

Essential Responsibilities

• Provide strategic and operational leadership for Catholic Properties and Catholic Cemeteries.
• Manage construction, renovation, maintenance, and capital improvement projects from planning through completion.
• Serve as the owner's representative during construction and renovation projects.
• Review architectural plans, specifications, contracts, budgets, and project schedules.
• Oversee contractor selection, bidding processes, project inspections, and quality control.
• Develop and implement preventive maintenance programs for Church facilities.
• Assist parishes with facility assessments, long-term planning, and capital improvement recommendations.
• Prepare reports and recommendations for the Board of Directors and Church leadership.
• Oversee budgets, contracts, insurance matters, and property records.
• Supervise staff and foster a collaborative, professional work environment.
• Ensure compliance with applicable building codes, safety standards, and organizational policies.

 
Qualifications

• Bachelor’s degree in engineering, Architecture, Construction Management, Facilities Management, Business Administration, or a related field.
• Minimum of five (5) years of progressively responsible experience in facilities management, construction management, engineering, architecture, commercial real estate, or related fields.
• Minimum of three (3) years of supervisory or executive management experience.
• Strong knowledge of construction documents, budgeting, project management, contracts, and facility operations.
• Excellent leadership, communication, organizational, and interpersonal skills.
• Bilingual (English/Spanish) is required.
• Valid Texas driver's license.

Why Join Catholic Properties of El Paso?
This is a unique opportunity to combine professional expertise with meaningful service to the Church. The Executive Director plays a vital role in preserving, improving, and developing the facilities that serve thousands of Catholics throughout the Diocese of El Paso.
If you are an experienced leader with a passion for construction, facilities management, strategic planning, and faithful stewardship, we encourage you to apply.
​
To Apply:
Please submit a cover letter to include, résumé, and professional references to Catholic Properties at[email protected]. and to the Human Resources Department at [email protected]

JOB SUMMARY:     Responsible for setting up classroom(s) with tables, chairs and necessary supplies.  Take care of attendance and report to office daily activity.
 
 
Essential Duties and Responsibilities:
 
1.Responsible for the arrangement of classroom settings to include tables, chairs, audio visual equipment, computer, refreshment and occasional clean up.
2.Responsible for maintaining refreshment equipment and supplies in a clean and working order.
3.Assists class participants register their attendance at each class by utilizing computer equipment and software programs.
4.Responsible for picture taking, making ID cards and issuance of ID cards to participants
5.Responsible for verifying that all participants have a registration form, sponsorship signature, and are entered in the computer.
6.Prepares and maintains daily attendance reports for the Registrar.
7.Reports any irregularities to supervisor.
8.Responsible for ensuring that computer equipment is returned to the Tepeyac office.
9.Assists presenters by providing class handouts, photocopying, and other items upon request.
10.Turns on and sets up equipment prior to class:  camera settings, VCR, mats and other equipment.
11.Tests equipment in advance of use to assure that equipment is ready for use before courses begin.
12.Serves as an on hand facilitator and assistant to instructor during class.
13.Other duties as assigned.
14.Participates on Employee Retreats.
 
Qualifications:
 
1.High school graduate or GED
2.Knowledge, skills and experience in personal computers and word processing (i.e., WINDOWS, ACCESS)
3.Ability to communicate effectively and in a professional manner with students, teachers and helpers.
4.Ability to compose correspondence and reports with accuracy and proper format.
5.Ability to lift more than 10 lbs (tables chairs, and equipment)
6.Ability to utilize decision-making skills
7.Ability to follow directions
8.Must have transportation to commute to other classroom locations
9.Bilingual English/ Spanish.
10.Other duties as assigned.
 
 
Working Conditions:
 
Schedule
a. All programs with evening and Saturday classes.
Mon-Thurs 5:30 pm – 9 pm
Saturday, 7:30 am – 2:00 pm
Hours worked will vary between 17 to 25 hrs per week
      There are no hours worked in the month of December, Thanksgiving Week, Holy Week,
       and Easter Week.
 
b.   Summer Institute (last two weeks of June)
Mornings, Mon-Thurs. 9:00 am – Noon
Evenings, Mon- Thurs. 5:30 pm to 9:15 pm
Sat. 8:00 am to 4:00 pm
 
Schedule may change in accordance to the needs of Tepeyac Institute.
 
 
Disclaimer Clause:  The above statements are intended to describe the general nature and level of work required of this position.  This is not meant to be an exhaustive list of all responsibilities, duties and skills required.
 
Employee understands that he/she will be an example to the community by maintaining good standing in the Catholic Church through adherence to the laws of the Church and through practice of the Faith by living a sacramental, moral Catholic life including regular Mass attendance.  

JOB DESCRIPTION ST. IGNATIUS PARISH
OFFICE CLERK/SECRETARY
 
 
 
JOB SUMMARY: 
Provides comprehensive administrative and clerical support to ensure office operations run efficiently.  They are responsible for managing communications (answering phones/emails), coordinating schedules and meetings, greeting visitors, and maintaining files and records.  Acting as the first point of contact for any organization, they play a crucial role in managing daily workflow and supporting team productivity.
 
SUPERVISOR:  Pastor
 
DUTIES & RESPONSIBILITIES include but are not limited to the following:
 
1.Welcome and greets people, screens telephone calls, visitors, and incoming correspondence.
2.Composes correspondence on own initiative about administrative matters and general office policies for Pastor’s approval based on knowledge of the ministry goals.
3.Determines which requests should be managed by the Pastor, appropriate staff member, or other ministries.
4.Controls mail and ensure timely staff response. Prepares statements to be paid.
5.Prepares and/or sends routine form letters.
6.Anticipates and prepares materials needed by the Pastor or supervisor for conferences/meetings correspondence, telephone calls, etc. and informs Pastor/Supervisor on matters to be considered.
7.Attend meetings, if requested prepare agendas and records and reports on the meeting proceedings.
8.Reads publications, regulations, and directives and takes actions or refers those that are important to the Pastor and staff.  Reviews outgoing materials and correspondence for internal consistency and conformance with the ministry’s procedures.
9.Prepare special or one-time reports, summaries, certificates requests, wedding files, funerals, post weekly collection envelopes in a timely manner, and weekly bulletin. Update files, contracts, and work closely with person in charge of Funeral Services, Hall Rental’s.
10.Requeisitions supplies, printing, maintenance, and other services.  Communicate with staff on purchases.
11.Establish and maintain office files and secure files.
12.Performs word and excel spreadsheets, Canva, and data processing of minutes, memos, agendas, current mailing lists, and other documents for the Ministry, only if invited to the meeting.
13.Participate in staff retreats and continuing education.
14.People skills, great customer service, good at working with money, trustworthy.
15.Other duties as assigned.
 
QUALIFICATIONS:
 

1. Comprehensive knowledge of modern office practices.
2. Knowledge, skills and experience in personal computers, word processors, and Microsoft applications such as Word, Excel, PowerPoint, Publication and Canva. Proficient typing skills at 45 wpm.
3. Five years of work experience in general office procedures and practices.
4. Ability to communicate effectively both orally and in writing in a professional manner.
5. Ability to work with and appropriately handle confidential information.
6. Ability to deal with the public in a professional, courteous, and tactful manner.
7. Bilingual English/Spanish.
8. High school diploma and some college.
9. Must have the ability to maintain confidentiality in all matters.

 
 
Working Conditions:

1. Schedule of hours Monday through Friday
2. Prior Management approval on overtime is required.

 
Employee understands that he/she will be an example to the community by maintaining good standing in the Catholic Church through adherence to the laws of the Church and through practice of the Faith by living a sacramental, moral Catholic life including regular Mass attendance. 

If interested please reach out to the parish directly at 915-532-9534