Staff Accountant II

Job Summary:
Responsibilities will include assisting in the preparation, examination and analysis of the financial statements, or other financial reports to assess the accuracy, completeness, and conformance to diocesan reporting and procedural standards. Additional responsibilities will include assisting with conducting parish and school reviews for financial compliance as scheduled by the Chief Financial Officer. Conducting reviews of procedures regarding financial and other assets of the ministries and corporations associated with the Diocese of El Paso. Recommends changes in policies and procedures based on review finding. Reviews and advises the accounting manager of continuing non-compliance with diocesan and parish accounting policies. Handles office situations, problems, and deviations in the work of the ministry according to supervisor’s general instructions, priorities, duties, policies and ministry goals. Performs accounting policies and procedures and day to day office clerical duties.
Supervisor: Chief Financial Officer and Diocesan Accounting Manager. Duties & Responsibilities:

1. Prepares and reconciles bank reconciliations to supporting documentation and establishes proper audit trails for verification of the general ledger.
2. Responsible for preparing financial statements and updating investment accounts to supporting documentation in the different trust and entities.
3. Review supporting schedules of the financial statements for accuracy, including bank reconciliations and federal payroll reports.
4. Prepares check disbursement for review and signature, including payroll, and distributes checks to the appropriate ministries and corporation in the absence of the accounting assistant.
5. Prepares and records general journal entries of the diocese operating fund and the related corporations as needed.
6. Composes correspondence on own initiative about administrative matters and general office policies and procedures for supervisor’s approval base on knowledge of the ministries goals.
7. Receive and record cash receipts for the diocese and the corporations in the absence of the accounts receivable clerk.
8. Prepare bank deposits of cash receipts for the diocese corporations and

  Ministries in the absence of the accounts receivable clerk.

1. Process accounts payable and payroll in the absence of the accounting
   assistant.
2. Assists in Diocesan sponsored seminars related to the financial matters of
   parishes and schools.
3. Performs other related duties and assignments of the Chief Financial Officer.
4. Assist and covers for the Diocesan Accounting Manager when needed.
5. Assists the Finance Ministry in the day to day operations.
6. Participates in staff retreats and continuing education.
7. Assist in conducting reviews of parishes, schools and other diocesan related
   entities for compliance with sound internal controls, accounting records, and
   diocesan fiscal policy.
8. Prepares Internal Review reports on the above review findings.

Qualifications:

1. 3-5 years related experience.
2. Bachelors in Business Administration with a major in accounting required.
3. Knowledge, skills and experience in personal computers, Microsoft office
   including but not limited to word processing (Word), spreadsheets (Excel) and
   accounting applications.
4. Ability to communicate effectively both orally and in writing in a professional
   manner.
5. Ability to work with and appropriately handle confidential information.
6. Ability to deal with the public in a professional, courteous and tactful manner.
7. Bilingual English/Spanish.

Working Conditions:

1. Schedule of hours, Monday thru Friday, 9:00 a.m. to 5:00 p.m.
2. Some evening and/or weekend work may be required based on the needs of the
   Finance Department.
3. Change in schedule must be approved by Supervisor.

Disclaimer Clause: The above statements are intended to describe the general nature and level of work required of this position. This is not meant to be an exhaustive list of all responsibilities, duties and skills required.