Title:        Accountant   FLSA STATUS:  Exempt
Grade:   6     Step: 1                    


Job Summary:    Responsible for processing of accounts payable and payroll checks for the Diocese of El Paso and related entities and the posting of insurance premiums for the Diocese of El Paso Insurance Fund.  Responsible for providing clerical support to the Finance Office of the Diocese.


Supervisor:        Finance Officer and Diocesan Accounting Manager


Duties & Responsibilities:


1.    Prepares payroll and payroll tax deposits as required, federal payroll tax report (for 941) on a quarterly basis, and other annual federal reports as necessary to comply with Federal Regulations, i.e., W-2, W-3, 941, 1099 and 1096.
2.    Performs data processing into Shelby accounting system and other data processing systems.
3.    Enters and maintains employee information into the Shelby system for Payroll purposes.
4.    Sorts payroll checks, puts in envelopes, and delivers them to Human Resources     department for distribution and all payroll related documents are filed in a secure     place.
5.    Reviews Employee health Insurance Fund invoices and receipts from parishes and adjustments.
6.    Assist the Accounting manager in the coordination of day to day operations of the Finance Office and in answering questions regarding the budgets of the Diocesan Ministries and entities.
7.    During diocesan and related corporations’ audits, provides documentation as requested from auditors and prepares supporting ledger reports.
8.    Sorts accounts payable checks and distributes them to ministry directors or secretaries.
9.    Assists with maintenance of the filing systems, photo copying or duplicating of materials as requested, trains others how to use office/clerical equipment.
10.    Responsible for accurately maintaining expense records.
11.    Participates in staff retreats and continuing education.
12.    Responsible for promoting a spirit of cooperation and trust between the Diocesan     Ministry and the Finance Office.
13.    Performs other duties as assigned.
Qualifications:




1.    Fully charge bookkeeping experience preferably with Accounting Principles knowledge.  College experience will be considered.
2.    Knowledge, skills and experience in personal computers, word processing and     accounting applications.
3.        Ability to use word processing and spreadsheet software, i.e. Word, Excel.
4.    Bilingual in English and Spanish preferred.


Working Conditions:


1.    Regular schedule of hours, Monday thru Friday, 9:00A.m. to 5:00 p.m., with one     hour lunch not to exceed 35 hours per week.
2.    Prior management approval on overtime is required.


Disclaimer Clause: The above statements are intended to describe the general nature and level of work required of this position.  This is not meant to be an exhaustive list of all responsibilities, duties and skills required.
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The following position is being made available to anyone interested in applying for this job opportunity. Please submit a copy of your current resume along with the completed job application to the Finance Office, corpuschristifinance@gmail.com Att.: Minnie Montoya.  Must be able to provide a background check through Virtrus.org.

All resumes need to be in the Parish office by September 10, 2021. 

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Positions:       Secretary (full-time 35 hours per week)                   Grade: 4    Step: 1
Schedule:      Monday:  8:30 a.m. – 4:30 p.m.
Qualifications:

1. High School Diploma or GED
2. Knowledge, skills and experience with personal computers and word processing (i.e. Microsoft Word, Excel, Publisher, Power Point).
3. Knowledge and experience with office machines, telephone equipment (i.e. printers, copiers)
4. Bilingual: Fluent in English & Spanish with the ability to translate
5. Ability to communicate professionally with the public and Parish staff/volunteers in a courteous and tactful manner. 
6. Ability to maintain confidentiality. 
7. Ability to read and follow directions.

Duties & Responsibilities:

1. Performs data processing, memos, agendas and other documents for the Parish.
2. Assist on Mondays all incoming telephone calls, determines purpose of caller, records clear and accurate messages and/or forwards calls to appropriate personnel.
3. Coordinates appointments.
4. Welcomes on-site visitors, determines nature of business and announces visitors to appropriate personnel.
5. Maintains filing system.
6. Assists in the preparation of meetings (as requested).
7. Assists with publishing of Sunday Bulletin.
8. Assists in posting sacramental records.
9. Takes information down for duplicates certificates as requested.
10. Assist in schedules daily/Sunday Masses
11. Takes Registrations for Baptismal. 
12. Assist in Finance office when needed
13. Records Priest Activities. 
14. Monitors and orders liturgical supply (with approval of Finance Office).
15. Other duties as assigned.