Parish Staff accountant finance

JOB DESCRIPTION
 
 
Title:              Parish Staff Accountant
Job summary:             Provide support and training to all diocesan parish and school accounting personnel. Insure the day to day parish and school operational activities are followed and financial reports are both timely and accurate.  Conduct periodic Parish and School reviews for compliance with diocesan policies and processes and provide feedback to pastors/administrators.  Assist Parish Accounting Manager with all financial activities relating to parishes and schools for the Diocese and Investment Trust.
Supervisor:                  Chief Finance Officer and Parish Accounting Manager
Duties & Responsibilities
Parish/School

1. Provide daily support to parish accounting staff and pastors/administrators.
2. Provide individual training of parish/school accounting staff and assist in diocesan sponsored training workshops.
3. Ensure parishes and schools are processing financial information and reporting on a timely basis.
4. Review financial reports and supporting documentation for accuracy, including bank reconciliations and federal payroll reports.
5. Communicate with parish accounting staff and pastors/administrators regarding non-compliance and irregularities with reporting.
6. Review and advise Parish Accounting Manager of continuing non-compliance with policies and federal reporting.

Schools

1. Ensuring the timely posting and reconciliation of FACTS Tuition and contract activity.

Diocese Investment Trust

1. Process and reconcile loan and savings activity.
2. Process monthly assessment statements.
3. Process and reconcile diocesan account receivables for assessments and health insurance.

Parish Accounting Services

1. Post deposits and process accounts payable.
2. Process payroll to include tax and benefit payments and reporting.
3. Complete bank reconciliations.
4. Prepare and provide complete financial reports to pastor/administrator on monthly basis.

Parish/School reviews

1. Schedule and conduct periodic financial reviews to ensure compliance with diocesan policies and governmental reporting.
2. Evaluate the system of internal controls for the safeguarding of cash and temporal goods of the parish or school.
3. Review and evaluate cash disbursements.
4. Review and evaluate donations process.
5. Prepare internal review reports for pastors/administrators and Diocese Chief Financial Officer.

Other

1. Promote a spirit of cooperation and trust between parishes and the diocese.
2. Assist the Finance Office staff in day to day operations as needed.

1. Participates in staff retreats and continuing education.
2. Other duties as assigned.

 
DUTIES AND RESPONSIBILITIES

1. The employee will provide an example to the community by maintaining good standing in the Catholic Church through adherence to the laws of the Church and through practice of the Faith by living a sacramental, moral Catholic life including regular Mass attendance. 

 

1. Because all Diocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and missions of the Church in performing their work.  This entails actively supporting the philosophy and goals of the Church; participating in Church activities including attending services and encouraging others to do so.

 

1. NOTE:  The Diocese of El Paso adheres to the Charter for the Protection of Children and Young People of the United States Conference of Catholic Bishops and the Safeguard the Children, VIRTUS, and related programs of the Diocese.  As such, prospective employees are required to complete VIRTUS training, fingerprinting and a background check before employment. 

 
Qualifications:
1.            Bachelors in accounting or related business field. Prior work experience can be substituted.
2.         Knowledge of modern office practices.
3.         Knowledge, skills and experience in computers, word processing (Word), spreadsheets (Excel), and accounting applications.
4.         Ability to prepare and audit reports.
5.         Two years of work experience in accounting office procedures and practices preferred.
6.         Ability to communicate effectively both orally and in writing in a professional             manner.
7.         Ability to work with and appropriately handle confidential information.
8.         Ability to deal with the public in a professional, courteous and tactful manner.
9.         Bilingual English/Spanish preferred.
 
Working Conditions
 

• Schedule of hours, Monday thru Friday, 9:00 a.m. to 5:00 p.m.
• Prior management approval on overtime is required.

 
Disclaimer Clause: The above statements are intended to describe the general nature and level of work required of this position. This is not meant to be an exhaustive list of all responsibilities, duties and skills required.
 
Employee understands that he/she will be an example to the community by maintaining good standing in the Catholic Church through adherence to the laws of the Church and through practice of the Faith by living a sacramental, moral Catholic life including regular Mass attendance.  
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