Accounting assistant finance

JOB DESCRIPTION
 
 
 
Title:                         ACCOUNTING ASSISTANT                         FLSA STATUS:        Non-exempt
 
Grade:                                                                        Step:
 
Job Summary:          Responsible for receiving and processing deposits from the various ministries and contracted entities of the Diocese of El Paso. Inputting all information into accounting system for the Diocese of El Paso and related entities.
                                                            Keep track of all account receivables for the Diocese and related entities. Responsible for processing accounts payable for the Diocese and related entities. Responsible for providing clerical and accounting support to the Finance Office of the Diocese. 
 
Supervisor:                Finance Officer and Diocesan Accounting Manager
 
Duties & Responsibilities:

1. Prepares bank deposits of cash receipts of the diocese and related corporations.

2.   Receives and records cash receipts for the diocese and the related corporations.
3.   Reconciles amounts received with documentation provided by the ministries and entities
4.   Records deposits into the Shelby accounting system on a timely basis.
5.   Performs data processing into Shelby accounting system and other data processing systems.
6.   During diocesan and related corporations’ audits, provides documentation as requested from auditors and prepares supporting ledger reports.
7.   Responsible for assisting with processing account payables for the Diocese and related entities.
      8.   Participates in staff retreats and continuing education.
9.   Responsible for promoting a spirit of cooperation and trust between the Diocesan Ministry          and the Finance Office.
10. Performs other duties as assigned.
 
Qualifications:
 
1.         Accounting experience preferably with Accounting Principles knowledge. Accounts payable and receivable experience preferred.
2.         Knowledge, skills and experience in personal computers, word processing and accounting applications.
2.         Ability to use word processing and spreadsheet software, i.e. Word, Excel.
3.         Ability to communicate well with people by telephone and in person.
4.         Bilingual in English and Spanish preferred.
           
 
Working Conditions:
 
1.         Regular schedule of hours, Monday thru Friday, 9:00 a.m. to 5:00 p.m., with one hour lunch not to exceed 35 hours per week.
2.         Prior Management approval on overtime is required.
 
Disclaimer Clause: The above statements are intended to describe the general nature and level of work required of this position.  This is not meant to be an exhaustive list of all responsibilities, duties and skills required.
 
Employee understands that he/she will be an example to the community by maintaining good standing in the Catholic Church through adherence to the laws of the Church and through practice of the Faith by living a sacramental, moral Catholic life including regular Mass attendance.